Preparation is the key to success.
And nowhere is this truer than when it comes to long-distance moving.
Did you know that almost 31 million Americans move every year, according to U.S. Census Bureau data?
That’s roughly 9.8 percent of the population upending itself and finding a new place to live, and a good share of these are long-distance relocations.
If you are considering such a move, you’re not alone — but the process can often seem like you’re juggling a dozen things at once.
But long-distance moving doesn’t need to be stressful.
With good planning, a clear strategy—and perhaps some expert guidance—you can ensure that the whole process is not only bearable but, surprisingly, goes quite smoothly.
Whether you’re relocating for that dream job, moving closer to family or simply looking for a fresh start, there are tried-and-true methods to help eliminate stress from the equation.
For example, did you know that hiring professionals reduces the chance of damaging your belongings? It actually saves you as much as 30% of the time when moving compared to the do-it-yourself (DIY) approach.
When you are moving cross-country, the best cross-country movers bring skills and equipment that can be the difference between a moment of chaos and calm.
So, if you’re about to go on this exciting yet challenging journey, let’s discuss the nitty-gritty of how to plan a smooth, long-distance move.
You have to start your planning process not less than two to three months prior to your move. This period of time enables you to:
Research Moving Companies
Search for Qualified Long-Distance Movers. For instance, if you are thinking about moving from Los Angeles, you may want to check out cross country Los Angeles services.
Schedule Services
Be sure to schedule the moving company that you choose as soon as possible to ensure that you get your preferred moving date.
Organize Tasks
A good rule of thumb is to divide the moving process into smaller tasks and assign a deadline for each task to keep you on schedule.
A move is a great time to evaluate your things and make an accurate list of your items:
Sort Items: Sort through them, and determine what you can keep, donate, sell or throw away. If affordable moving is on your bucket list, the first step to cutting moving costs is reducing your load.
Create an Inventory: Document all items you’re moving. An inventory is important for tracking your stuff and for insurance purposes.
Choosing a moving company should be an essential part of the process.
Research and Reviews
Choose companies that have good things said about them by customers. For example, cross-country moving focuses on moves between Los Angeles, San Francisco and New York City.
Verify Credentials
Make sure the company is licensed and insured. In the United States, movers who cross state lines should have a USDOT number.
Get Multiple Quotes
Get estimates from three or more companies for the best comparison of services and prices.
Smart packing will take care of your stuff from the bumps of your relocation journey while making the entire moving process smoother:
Gather Quality Supplies: Move with the right boxes, bubble wrap, and packing tape
Label Boxes Clearly: Label contents and the room the box belongs to for easy unpacking.
Pack Essentials Separately: If you’ll need things as soon as you arrive, keep them in a separate box.
Make sure you complete all required paperwork and notifications:
Change of Address: Change your address with the USPS, banks and other services.
Transfer Utilities: Schedule disconnection at the old home and installation at the new home.
Update Licenses and Registrations: If you are moving to a new state, change your driver’s license and auto registration.
Decide how to transport your vehicle:
Drive Yourself: If feasible, plan your route and accommodations.
Hire a Transport Service: Hire professional auto transport services for longer distances.
As the big day approaches, focus on these things:
Confirm Details: Make sure you confirm the details with your moving company.
Pack an Overnight Bag: Pack the essentials like toiletries, clothes, and important documents.
Supervise the Move: Be there to supervise the loading and deal with any issues.
After the move:
Unpack Methodically: Prioritize essential rooms like the kitchen and bedrooms.
Inspect Belongings: Inspect for any damages and notify the moving company immediately.
Explore Your New Area: Familiarize yourself with local facilities and services.
Even with excellent planning, unexpected circumstances can happen:
Keep Important Documents Handy: Keep your contracts, receipts and inventory list easily accessible.
Maintain Open Communication: Stay in touch with your moving company for updates and guidance.
Alright, let’s talk about the big question that’s probably on your mind: How much is this long-distance move going to cost me?
The answer depends on several factors, and we will explain them all to you.
Here’s a breakdown of estimated costs based on the size of your home and distance:
|
Home Size
|
100 Miles
|
500 Miles
|
1,000 Miles
|
2,000+ Miles
|
|---|---|---|---|---|
|
1 Bedroom Apartment
|
$1,200–$2,500
|
$2,000–$3,500
|
$2,500–$5,000
|
$3,500–$6,500
|
|
2-3 Bedroom Home
|
$2,000–$4,000
|
$3,500–$5,500
|
$4,500–$7,000
|
$6,000–$9,000
|
|
4-5 Bedroom Home
|
$3,500–$6,000
|
$5,500–$8,000
|
$7,000–$10,000
|
$9,000–$15,000
|
Here are some less obvious expenses you might encounter:
|
Expense
|
Estimated Cost
|
|---|---|
|
Packing Materials
|
$100–$300
|
|
Storage (if needed)
|
$50–$300/month
|
|
Fuel Surcharge
|
10%–15% of base cost
|
|
Stair Carry/Long Carry Fee
|
$75–$150 per flight
|
|
Shuttle Service Fee
|
$200–$500
|
|
Tips for Movers
|
$20–$40 per mover/day
|
|
Cleaning Services (old home)
|
$200–$400
|
|
Pet Transportation
|
$200–$1,000
|
In-Home or Virtual Estimates: The best way to know your exact cost is to schedule an in-home or virtual estimate. Reputable companies like the best cross country movers often provide free quotes.
Ask for Itemized Estimates: Make sure you know what’s included; packing, labor, transportation, etc.
Check for Hidden Fees: Some movers charge extra for stairs, narrow hallways, or handling fragile items.
Declutter Before Moving
Reduce your load by selling, donating, or discarding items you no longer need. This can cut down weight and, in turn, costs.
Choose Off-Peak Season
Moving in the winter or mid-week can save you hundreds of dollars.
Pack Yourself
Packing on your own can save $500–$2,000. Just invest in quality supplies.
Negotiate with Movers
Don’t hesitate to ask for discounts or price matches with other companies.
|
Aspect
|
DIY Moving (Truck Rental)
|
Full-Service Movers
|
|---|---|---|
|
Cost
|
$800–$2,000
|
$4,000–$10,000
|
|
Packing
|
DIY
|
$500–$2,000
|
|
Time Required
|
High (you do all the work)
|
Low (professionals handle it)
|
|
Convenience
|
Low
|
High
|
|
Risk of Damage
|
High
|
Low (insurance included)
|
When it comes to a long-distance move, you’re essentially paying for the distance, the weight of your belongings, and the services you choose.
Long-distance moves are defined as those exceeding 100 miles, and naturally, the farther you move, the higher the cost.
Moving cross country, for instance, can range from $3,000 to $10,000.
Long-distance moves are defined as those exceeding 100 miles, and naturally, the farther you move, the higher the cost.
Moving cross country, for instance, can range from $3,000 to $10,000.
Movers often charge based on the weight of your shipment. The heavier your belongings, the more expensive it gets.
A typical household move averages about 7,500 pounds, which can cost anywhere from $4,000 to $8,000.
Are you going for full-service movers who handle everything, or are you going DIY with a rental truck? Full-service movers (like the best cross country moving company) charge more but save you time and effort.
If you choose to have professionals pack your belongings, you’ll pay extra. This service can add $500–$2,000 depending on the volume of items.
Have a piano, antiques, or bulky furniture? Specialty items often require extra care and may add $200–$1,000 or more to your total.
Basic coverage is often included, but if you want full replacement coverage, expect to pay an additional $100–$500.
Moving in peak season (summer) can increase costs by 20%–30% compared to off-peak times like late fall or winter.
The best time to move long-distance is during the off-peak season, typically from September to April. During this time, moving companies are less busy, which often means lower prices and more flexible scheduling.
To prepare appliances, clean and defrost refrigerators, drain washing machines, and disconnect gas or electrical connections safely.
It’s recommended to book a moving company at least 6–8 weeks in advance. For peak moving seasons (summer months), try to book even earlier—8–12 weeks in advance.
As of recent tax laws, moving expenses are only deductible for active-duty military members relocating due to a permanent change of station. For other taxpayers, moving expenses are no longer deductible.
If your belongings are delayed, contact your moving company immediately for updates. Most reputable movers offer a delivery window. Keep essentials in a “first-night box” to avoid inconvenience while you wait.
Choose Cross Country Moving for your next move because of our expertise, comprehensive services, reliable team, and commitment to customer satisfaction.
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